By-Laws

ARTICLES

Approved at the statutory meeting 1999-05-20

Name	The name of the society is the Swedish Egyptian Society.
Purpose	The purpose of the Society, a non-profit organisation, is to promote cultural, social and scientific relations between Sweden and Egypt.
Membership	The Board can accept as members individuals, companies or institutions which support the purposes of the society.
Fees	Members shall pay an individual or collective Annual Fee as determined by the Annual Meeting^.
Board	The Society’s affairs shall be managed by a Board, the seat of which will be in Stockholm, and consist of its Chairman together with a minimum of four and a maximum of eight Members. Furthermore, two Deputy Members can be elected
	The Chairman and the Members are elected at the Annual Meeting for a period of two years in such a way that half the Members will resign every second year. A Member who has served for four consecutive years is not eligible for immediate re-election. The Board designates from among its members a Secretary, a Treasurer and a Master of Ceremonies. The Board shall convene at the call of the Chairman. A quorum Of the board is constituted if half the Members are present. In the case of a tie, the vote of the Chairman is decisive. The minutes are to be kept in English and shall be reviewed within three weeks and submitted to all the Members of the Board.
Signing Authority	Signing authority for the Board by all Board Members or by any two the Chairman, the Secretary and the Treasurer acting jointly.
The Meetings of the Society-	In addition to the Annual Meeting, the activity program of the Society should include 4 - 5 activities per year. The program should include Swedish and Egyptian topics. The meeting places should vary.
Annual Report and Auditing	The financial year of the Society is the calendar year. The board’s Administration Report and Statement of Accounts shall be reviewed by the society’s Auditor to whom all necessary documents will be submitted during February. The auditor’s report shall be submitted to the board during March.
Annual General Meeting	The Annual Meeting is to be held in April. An Extraordinary General Meeting can be held at the request of the Board, the accountants of the Society or one third of the Members Notice to attend is to be sent by mail to the Members of the Society no less than 14 days before the Annual Meeting. The notice to attend shall include, in addition to the Agenda, the Annual Report and the Administration Report, the proposals of the Nominating Committee for the Chairman and the Members of the Board. Members of the Society who wish to submit a specific matter to the Annual Meeting shall inform the Board thereof during March. The Agenda of the Annual Meeting shall include the following items: Election of the Chairman of the Meeting and it’s Secretary. Election of a person who will review the minutes together with the Chairman of the Meeting. Establishing if the notice to attend Annual Meeting was issued as stipulated by the Articles of the Society. Presentation of the Annual Report by the Board and the Auditor’s Report. Acceptance of the statement of accounts and determination of the disposition of remaining funds. The issue of discharge of liability for the Board Members. Determination of the Annual Fee. Election of the Chairman for two years. Election of Board Members for two years. Election of an accountant and a deputy. The accountants shall function also as the Nominating Committee. The verified minutes shall be available to the members of the society within one month.
Voting right	Each Member present at the Annual Meeting is entitled to one vote. To the maximum extent possible it should be an open vote. In the case of open ballot, the Chairman’s vote is conclusive with respect to tie votes and, in case of closed ballots, a tie vote will be decided by drawing lots.
Modification of the Articles and Termination	Modifications of these Articles, or dissolution of the Society, can take place at a regular Annual Meeting, or at an Extraordinary General Meeting held at the earliest two months after the regular Annual Meeting, provided the matter was reported in the notice of said meeting. A decision on the distribution of assets shall be included in that of the dissolution of the society.

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